Author Archives: Diederik

More Google Apps Integration

Two weeks ago we added integration with Google Mail to easily handle workflows. Today we’re launching two new features for our Google Apps users: integration with Google Docs & Google Calendar!

Google Calendar Integration

First, Google Calendar support:



Google Calendar events on a Papyrs Page.

You can create as many Google Calendars as you need. You can create Calendars for upcoming milestones, meetings, travel schedule, and so forth. Then you can simply drag a Media Widget on a Papyrs page and pick the Google Calendar of your choosing. People you share the Papyrs page with will then be able to view the events on the calendar.

The old Google Calendar widget (which doesn’t work so well) is still available. It’s now called “Classic Calendar Widget”.

Tip: Papyrs + Thymer

As many of you know already, you can place your Thymer tasks and deadlines on a Google Calendar using iCal (read more). So the next logical step is to put Thymer deadlines and milestones on a Papyrs page. So now you can. Next to each Thymer calendar event you’ll find a small link directly back to the Thymer task. Pretty handy!

Google Docs Integration

Google has some great applications. An online word processor (Google Docs), an online presentation builder (Google Spreadsheets) and so on. And if you want to effectively work together with your colleagues it helps if you can keep related Google Files on a page. With the new Google Docs integration in Papyrs, files from Google Docs can now be added easily to a Papyrs page, just like any other attachment. Simply add an attachment and use the Google Apps tab, where you can browse or search for your Google documents you want to attach:



Browse Google Docs files.

You click on the files and you finally get a list on your page that looks like this:



Documents, Spreadsheets, and Presentations attached to a Papyrs Page.

This makes it easy to create pages to get an overview, organize, and discuss all relevant documents, whether you stored them on your PC, in Google Docs, or already have them on Papyrs. You can take advantage of these features as a Google Apps user or you can attach Google documents from your personal GMail account. Both works, so use whatever suits you best.

Reorder attachments

You can now change the order of attachments with drag and drop. Only a small change, but apparently something quite a few of you wanted!

Note for Google Apps users

The features outlined above won’t work until you grant Papyrs access to your Google Apps account. To grant Papyrs access navigate to
https://www.google.com/a/cpanel/YOURDOMAIN.COM/Dashboard
and then click on the Papyrs logo on the bottom of the page. Then, under Data access you’ll see an option to grant access to Papyrs.

If you have trouble getting these features to work, just drop us a line at team@stunf.com and we’ll figure out what’s wrong.

Also, Google Apps for Business is free for up to 10 users (Google Apps signup).

Little stuff

  • The Papyrs logo (or the Logo of your organization) in the upper left corner of every page is now clickable. It takes you back to your homepage.
  • Image Galleries now work better on mobile devices.
  • Attachment links are now clickable in the notification emails we send out.

More to come…?

We improved the integration of Papyrs with Google Apps by popular demand. So if you’d like to see even more Google Apps integration, let us know. Or maybe you have other ideas for Papyrs. Feature suggestions or perhaps you found a bug. Just shoot us an email.

We’ve been working hard on a lot of things we can’t reveal just yet. Some big, some small. More soon!

New Papyrs Feature: Custom Widgets

Custom Widgets

We added this feature by popular request. Papyrs supports a lot of widgets out of the box but sometimes you want to add something to a page that suits your personal needs completely. This is where Custom Widgets come in. With Custom Widgets you can add pretty much any 3rd party widget to Papyrs. Social media widgets (for example: Facebook, Flickr, LinkedIn), RSS news, polls, maps, and much more. The list is endless!

For most custom widgets, you can simply copy-paste the embed code from the 3rd party’s website into the Custom Widget in Papyrs. If you happen to know how to use some HTML code yourself, you can also use a Custom Widget to customize a Papyrs page even more, and add elements that look exactly the way you want to. Custom widgets can use any HTML or Javascript code, so custom widgets give you complete flexibility. This flexibility does not compromise the security of Papyrs, as we’ve made sure that custom widgets can be safely contained within a page.

So how do you add a custom widget? It’s easy:



Add a custom widget in 3 easy steps.

Below are some ideas of what you can use Custom Widgets for.

Examples



An RSS widget shows the news from the NYTimes (powered by webrss.com)



A poll widget from widgetbox.com



A basic table



Add a LinkedIn profile or company widget to a page

That’s it

We’ve also made a lot of changes behind the scenes and made Papyrs a bit faster. More news next week!

New Papyrs Feature: Show changes between versions of pages

View changes between versions of pages

Today we added a feature to Papyrs that makes it really easy to see how a page has changed over time. It will show you a visual comparison that highlights exactly what has changed.



See at a glance which text has changed (click for a larger screenshot)

Deleted text is in red, newly added text in green. Changes to image galleries, forms, and other widgets are also highlighted for easy comparison.



Select which two versions you wish to compare

Compare pages with a click of a button. That’s it. Have a nice weekend everybody!

Search for Papyrs & more

Today we’re launching a few new features for Papyrs. Let’s start with the biggest one:

Search

With Papyrs it is now possible to search within all your pages, comments, contacts and profiles, attachments, and submitted forms. Just start typing in the search bar and Papyrs returns the results nearly instantaneously. It has find-as-you-type. Never again waste more than a few seconds to find back that document, that attachment to a certain form, or a discussion with your co-worker. Of course Papyrs will only show items in the search results for which you have the necessary permissions.


It means: load letter-sized paper in the Paper Cassette. :)
Search your entrie Papyrs intranet in milliseconds: Papyrs finds your pages, comments, contacts, files, and submitted forms (click for larger screenshot)

Searches within attachments

Papyrs will also searche within attachments. You can find text contained in PDF files, Word documents and Excel spreadsheets. Do you want us to search within other types of documents as well? Just drop us a line at team@stunf.com and let us know.

Advanced Search

There are also a number of advanced search options:

Command Result
Keyword Finds all pages, files, etc, that contain that keyword.
Keyword AnotherKeyword Finds all pages, files, etc, that contain both keywords.
Keyword -AnotherKeyword Finds all pages, files, etc, that contain Keyword but not AnotherKeyword.
Keyword | Anotherkeyword Finds all pages, files, etc, that contain either of the keywords.
(One & Keyword) | Anotherkeyword Use braces for more complex queries…
“exact match” Use quotes to search for an exact sequence of keywords.

Prettier URLs

In the previous version of Papyrs links looked pretty complex. A typical page would have a link that looked like https://yoursite.papyrs.com/page/5441/This-is-title-of-the-page. Hard to remember and hard to type! Also, if you shared the page with others by email or if you made the page open to the public the link would change. It would start with https://yoursite-public instead). That just wasn’t very convenient, so we’ve changed it. Links to your papyrs pages now look like this: https://yoursite.papyrs.com/Your-Page. Simple and easy to type! If the page is shared or public, people you share the page with can access the page with the same link.

When you go to the document’s settings page you can change the location (URL):



Change the location of the page

Smaller changes

1. You can now share profile pages by email address and make profile pages public.

2. You can now link to conversations on pages and on the Activity Feed. Easy if you want to send a link to a conversation via Instant Message or by email.



Link to conversations on the Activity Feed

That’s it

We’re really thrilled to start the year with these new additions, and we think the Search is going to save everybody a lot of time! More new features coming soon!

Planning and calendar improvements

New: Start and end times for tasks

timespan

To give tasks a start and end time you can use tags like these:

Tag Effect
@2pm-4pm Creates a task that lasts from 2pm to 4pm, in your timezone.
@2pm Creates a task that starts at 2pm. Will show up on your calendar as a one hour event.
@16:00-17:30 You can also use a 24h clock
@8-11am Shorthand is allowed

If you want to specify the start and end time for a task you also have to give the task a due date. So “Attend sales seminar @4-6pm” will not work (4pm on what day?) but “Attend sales seminar @tomorrow @4-6pm” will work.

Calendar improvements

- The start and end times also show up on your calendar.
- You can now use “only show tasks with a deadline” to keep the clutter from your calendar

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Now you can see when events start on your iPhone, and you can get alerts as well

Tip: Free SMS/text notifications

If you synchronize your Thymer appointments with Google Calendar you can get text notifications for free.

gcalsms

Google Calendar

SMS notifications have saved us on more than one occasion, and you can’t beat the price! Thanks Google!

Minor search improvements

A few of our users requested a few more special tags to make it easier to find their tasks, so now you can also use the following tags:

Tag Effect
@notags Find all tasks without tags
@noproject Find all tasks that are not part of a project
@nodue Tasks without a due date
@norepeat Tasks that do not recur

That’s it for today. More news coming soon!