For people interested in the Getting Things Done (GTD) method, the In-box is probably already a familiar concept. The inbox is a place where you collect all your “stuff”: thoughts and tasks which need further processing.
When we designed Thymer, we made sure adding new items to your list is fast and easy. This also makes it easy to dump your thoughts onto your task list. Some of those are not actionable tasks yet. For example, you might have added some items you need more information about, forwarded some emails into your Thymer account, or entered items you don’t know yet when to do (if at all).
If you are used to getting things out of your head this way, you might have run into the problem where your Today section becomes cluttered with thoughts or non-actionable items. For our users who prefer to collect their stuff before organizing it further, we have added the Inbox feature to Thymer.
The Inbox works like any other separator (like Today or Week), which divide your task list into different sections. Once enabled, all items you add, through the Add bar or by email, are automatically added to the Inbox. Items with a deadline, however, are still automatically added to the corresponding date section of your task list. Like any other separator you can also collapse the Inbox section. This way, you can add as many thoughts and unorganized items without cluttering your schedule of actionable tasks.
Once you have collected “stuff” in theÂ Inbox, you can process the items further. Either:
- Do – GTD suggests to do tasks that take less than two minutes immediately
- Defer – Drag your item somewhere on your schedule (e.g. Today, Monday, or Someday)
- Delete – The easiest way to get Â rid of a task!
- Delegate – Click the edit icon and re-assign the task to a team member
You can add the Inbox separator by clicking on theÂ + icon on a separator, select the Inbox option in the menu, and click Apply (see the screenshots below).
We hope you find it useful!
It has been a while since our last blog post in June (!). So what have we been up to since then? First of all, we have been making a lot of changes ‘behind the scenes’. We have upgraded our server architecture, so we hope Thymer feels even snappier. We have also added a lot of small improvements and fixes, such as:
– Time Tracking on the Mobile Version
– Improved print view
– Small improvements to the web version to work better with the iPad
– New tag selection screen when editing a task
– Pagination for the activity feed
– Improvements to email notifications
Today we’re also releasing another feature we’ve been working on:
It’s now possible to share files in your team by attaching files to comments on tasks. See the following screenshots for an overview:
Add attachments to comments in the discussion on tasks.
Attachments also show up in the recent activity feed.
Just like creating new tasks and comments by sending an email to firstname.lastname@example.org, you can now also send file attachments directly to Thymer! Links to attachments will also show up in email notifications you receive from Thymer.
All existing accounts will receive some storage space for free:
- Free accounts: 100MB
- Professional: 512MB
- Small Team: between 1 and 5 gigabyte
- Business Team: between 5 and 15 gigabyte
You can find your storage quota and how much space you’ve used on the settings page.
Last, but not least…
Finally, we’re also working on a new product! We’re very excited about it and we’re going to make an announcement soon!
In order to track the time and costs of projects and people, Reports can be created from change log entries at the Reports page. In the Create Report dialog, a project, a member from your team, and some additional options can be selected. The report then shows the changes made by that person in that project, during the selected date range. To make it even easier to find out how much time was spent where and by whom, we now introduce an additional reporting feature: grouping by projects or persons.
When creating a report for “All” projects, or “All” users, a new option appears: “Group by project”, or “Group by user”. For example, to see how much time Emily spent on which project in June, we can now select “Emily”, 6/1 through 6/30, “All” projects, and “Group by projects”. The report will still be grouped by date, but first by project, showing sub totals per project.
Example of a report of time spent by Peter in May&June. Grouped by project.
Some more small feature news today. If you’ve been using the Settings page recently you might have noticed some additional options. Here’s an overview of what’s new:
More notification settings
For those of you who like to receive email updates about changes and comments made by team members, you can enable email notifications under Settings > Email me at team activity. One option is to receive email for all updates. If you only want to track tasks you delegated to others, select “On, only for tasks I delegated to others”. A new option, “only for tasks for which I’m responsible” can be used to only get email notifications about your own tasks.
Some users asked us if we could add an option to export the task list. This can be useful for various reasons, whether you want to have an offline copy or maybe keep old versions of your task list for administrative purposes. We now added this feature, which you can access under Settings > Account.
Import from external iCal feed
Another request was to make it easier to import tasks from other services. We now added preliminary support for importing tasks from services which offer iCal export, such as Remember the Milk. This option, too, can be found under Settings > Account.
The last few weeks we’ve also been working on an API, which we plan to release soon. Stay tuned!
New: Start and end times for tasks
To give tasks a start and end time you can use tags like these:
||Creates a task that lasts from 2pm to 4pm, in your timezone.
||Creates a task that starts at 2pm. Will show up on your calendar as a one hour event.
||You can also use a 24h clock
||Shorthand is allowed
If you want to specify the start and end time for a task you also have to give the task a due date. So “Attend sales seminar @4-6pm” will not work (4pm on what day?) but “Attend sales seminar @tomorrow @4-6pm” will work.
– The start and end times also show up on your calendar.
– You can now use “only show tasks with a deadline” to keep the clutter from your calendar
Now you can see when events start on your iPhone, and you can get alerts as well
Tip: Free SMS/text notifications
If you synchronize your Thymer appointments with Google Calendar you can get text notifications for free.
SMS notifications have saved us on more than one occasion, and you can’t beat the price! Thanks Google!
Minor search improvements
A few of our users requested a few more special tags to make it easier to find their tasks, so now you can also use the following tags:
||Find all tasks without tags
||Find all tasks that are not part of a project
||Tasks without a due date
||Tasks that do not recur
That’s it for today. More news coming soon!